Educational Excellence Grants

Educational Excellence Grant Applications are Open!

In the 2018-2019 academic year the Evergreen School District Foundation (ESDF) will provide grants under the requested amount of $2,500 for academic projects. Professional staff within Evergreen Public Schools are eligible to apply for grants supporting the district’s strategic plan for academic excellence. All applications must be submitted and have final clearance electronically by Friday November 9th at 5pm and can be found on our website at www.evergreenschooldistrictfoundation.com. Funds distribution is scheduled for November 2018.  The ESDF’s allocation strategy will focus on grants providing the best utilization of district and foundation resources.

Educational Excellence Grant Process:

  • Complete application grant on line at www.evergreenschooldistrictfoundation.com under “Programs” “Educational Excellence”; making sure to include your Principals Code.  You must have your principal review your application who will then give you their Principal code.   (this is a 3 digit code and was emailed to all principals from Community Relations around the first of October)
  • All applications must be electronically filed and have final clearance by Friday November 9th at 5pm.
  • The appropriations committee is comprised of no less than four committee members, one ESDF board member chair, with no less than two district employees and one ESDF executive board member.
  • All applicants will receive direct notification of award decisions via phone or email.
  • All grant recipients must electronically file a Project Completion Report and have it submitted by June 30, 2019 for school year projects and September 30, 2019 for summer programs.   This can be electronically submitted by going to our website www.evergreenschooldistrictfoundation.com under “Forms”.
  • In order to be considered for future grant funding, applicants must fill out Project Completion Reports completely and electronically submit it to the Foundation by the above deadlines.
  • Applicants are encouraged to seek matching funds through grants, PTA/PTOs and other funding sources.
  • Distribution of awards will begin during November 2018.

Educational Excellence Grants Criteria:

Due to the ongoing District’s Technology Innovation, ESDF will not be awarding grants for technology for this grant cycle.

  • Programs supporting academics in the classroom will be considered.
  • Subject areas must include language arts, math, science, or social studies.
  • Preference will be given to programs with clearly measurable academic impact.
  • Eligibility for all grants or continuing programs is contingent upon submission of all applicable Project Completion Reports from prior grant cycles. If a PCR was not received from the previous year, grants unfortunately will not be considered.
  • Only one submission per teacher will be considered.
  • Non-fundable requests include: teacher expenses over $2,500, release time, salaries, food, clothing, direct gifts, and prizes.
  • Awards must be utilized for the program elements as requested in the original grant application. 
  • Incomplete or late applications after Friday November 9th at 5pm will not be considered.

Application and Awards:

Applicants must meet ESDF grant criteria, submit a complete electronic application package by the deadline for consideration, and receive endorsement and code from the school principal. Grants will be evaluated based on the following five impact areas:

Category Considerations
School Needs Demographics
Audiences Served Number and groups of students, communities
Program Factors Duration, creativity and completeness
Success Elements Well defined and supported program, clear metrics
Foundation Support Involvement in ESDF sponsored events

For any questions please contact Evergreen School District Foundation Rebecca Bafus at 360-604-4022 or email [email protected]

Why do we offer Educational Grants?

As schools face shrinking state budgets, the Foundation is called upon to help bridge the gap for many basic education needs. The foundation then takes many of its funding cues from the needs teachers express in their Educational Excellence Grant applications.  The ESDF’s grants are funded by various fundraisers conducted throughout the year along with donations from generous individuals as well as local and worldwide corporations here in the SW Washington and Portland areas. The annual Gala provides the majority of the necessary funds for grant the requests. The Foundation is again funding their Educational Excellence Grant program with $35,000 for the 2018-2019 school year.

Where does the money go?

As of October 2017, 21 elementary school grant requests totaling $47,771.29, 7 middle school grant requests totaling $9,800.04 and 7 high school requests totaling $6,367.97 were received.  That makes the total grant requests for the 2017 year at $47,771.29! Although we would love to grant each request, the committee now has the arduous task of reviewing, granting, and/or helping teachers find the necessary funds for their ideas and programs.  There are times when a teacher or school may have to pursue additional funding other than through the Foundation. For example, the school’s parent groups (PTO or Boosters), local businesses, or other civic organizations will, in fact, provide additional funds for a project.

What can be done to help fund the grants?

Because the need is so great there are many times that we just simply cannot fund the request. This is why members of the ESDF are constantly working to find new sources of revenue.  Whether it is the Gala in March, employee matched giving programs, or simply clicking the donate button on the Home Page, together we can create a legacy of education for our children and teachers!

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